Working with the Dashboards and Widgets

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Introduction to Dashboards

The dashboard is the place where the manager or administrator can have a quick snapshot of what’s happening in the company. The dashboards are easy to configure using drag-and-drop widgets. You can also create your own custom dashboards. Each user’s dashboards are specific to their own login account and of them can have their own set of dashboards.

Teramind comes with two default dashboards:

Focused Dashboard

The Focus dashboard is designed for department managers, security analysts and administrators who might want to view detailed information on online employees, user activities or a live montage of online users.

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Enterprise Dashboard

Enterprise dashboard is primarily useful for business owners, executives, senior management, HR management and CSOs who might want to keep an eye on the organization’s overall security and productivity health. As such, this dashboard focuses on Enterprise KPIs.

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Accessing the Dashboard Menu

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  1. To switch among dashboards, hover your mouse over the DASHBOARD menu, then
  2. Select a dashboard from the sub-menu.

Creating a New Dashboard

There are two ways you can create a new dashboard:

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  1. Hover your mouse over the DASHBOARD menu, then click the Green CREATE DASHBOARD at the bottom of the sub-menu.
  2. Or, click the DASHBOARD menu, which will take you to a screen titled, List of dashboards. Click the Green NEW DASHBOARD button on this screen.
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  1. On the pop-up window, give your dashboard a unique name and optionally, a description.
  2. You can also make it the default dashboard by enabling the DEFAULT DASHBOARD checkbox.
  3. Click CREATE to save the dashboard.

Editing / Deleting a Dashboard

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  1. Click the EDIT button on the top right corner.
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  1. On the pop-up window, you can change the name and description of the dashboard.
  2. You can also make it the default dashboard by enabling the DEFAULT DASHBOARD checkbox.
  3. To delete the dashboard, click the Trash Can icon. Note that, if you have only one dashboard, it cannot be deleted.

Introduction to Widgets

Widgets are tiles that displays snippets of information on a particular activity or KPI. Teramind has many widgets you can place on your dashboard according to your need.

The widgets are placed on a virtual grid. They can be moved around on it. When you move or resize a widget, other widgets around it will reposition themselves to make room for it.

Good to know: If you set the Dashboard’s date to current date (Today), the data of all the widgets will refresh automatically every 5 minutes.

Widget Types and Usage

There are three different types of widgets you can choose from:

Monitoring Widgets

App Usage

Shows the time spent on each application.

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Web Usage

Shows the time spent on each web page.

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Network Usage

Shows network usage by time, bytes or connections count.

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Combined Report

Shows behavioral and productivity data in a combined table format with trend graphs comparing select metrics.

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Online Employees

Shows the data of all the currently online employees.

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State of Employees

Shows no of employees online, idle, late, absent etc.

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Live Montage

Shows a live montage of the desktops of online employees.

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Latest Snapshots

Shows the latest snapshots of the employees’ screens.

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Activity Log

Shows a list of employee activates for the given time range.

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Email Log

Similar to Activity log, but for emailing only.

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Commands Log

Shows a log of all commands run on the command prompt.

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Keystroke Log

Shows a log of all keystrokes pressed by the users.

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Productivity Widgets

Activity Category

Activity category by active, idle, productive, unproductive time.

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Activity Category Breakdown

Activity category breakdown in a bar graph format.

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Time Worked / Hours Rating

Rates the employees by the hours they have worked.

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Activity / Productivity Rating

Rates the employees by their productivity.

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Payroll Rating

Rates the employees by their payroll.

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Employee Payroll

Shows the money spent on each employee.

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Department Payroll

Shows the money spent on each department.

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Task Payroll

Shows the wage/salary spent on each task.

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Project Payroll

Shows the wage/salary spent on each project.

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Task Hours

Shows the time spent on each task.

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Project Hours

Shows the time spent on each project.

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Security and Risk Widgets

Alerts / Notifications Log

Shows a log of all alerts and notifications.

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Risk Widget

Shows risky users, rules or activities.

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Adding Widgets to the Dashboard

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  1. Click the ADD WIDGETS button on the top right corner of a dashboard.
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  1. On the Add widgets pop-up window, click on the MONITORINGPRODUCTIVITY or the SECURITY AND RISK tab.
  2. A small Orange Circle in the corner indicates that the widget is already used on the dashboard.
  3. To add a widget to the dashboard, click the ADD TO REPORT button. You can add multiple copies of a widget. You can then configure each widget to show the same type of information (such as App Usage) but for different employees, departments or other criteria. This way, you can compare between them.

Moving and Resizing the Widgets

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  1. To move a widget, click and drag its title/header. As you move the widget around, other widgets will rearrange themselves to make space for it automatically.
  2. To resize a widget, hover over the bottom-right corner of the widget. A small triangle will appear. Click and drag the triangle to resize the widget. As you resize the widget, other widgets will rearrange themselves to make space for it automatically.

Configuring / Editing a Widget

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  1. Click the Cog Wheel button on the top right corner of a widget to access its settings window.
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  1. On the pop-up window, you can assign the widget a name and filter the employees you want to display on the widget. Note that, some widgets may have additional settings and filters you can use to further fine tune what information is displayed on the widget.

Removing Widgets from the Dashboard

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  1. Click the “X” button on the top right corner of a widget to remove it from the dashboard. The widgets around it will automatically rearrange to fill up the empty space. Note that, any changed you made to the widget’s settings or filters will be lost when you remove it from the dashboard.
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